User manual VISIONEER PAPERPORT IX SCANNER

[. . . ] 27 iii iv TABLE OF CONTENTS Appendix A: PaperPort Safety Tips . . 51 s ble nt Ta onte C of CHAPTER 1 Welcome Congratulations on your purchase of the PaperPort ix scanning keyboard, with which you can quickly scan paper documents and get electronic images of those documents on your computer. The PaperPort scanning keyboard comes with Visioneer's award-winning software that you can use to annotate, organize, and find scanned items. With the document communication features, you can send scanned items electronically using links to other applications, such as electronic fax, electronic mail (e-mail), and word processing applications, without leaving PaperPort. [. . . ] Paying attention to other factors, such as your personal work habits. s s 29 s ble nt Ta onte C of 30 APPENDIX A: PAPERPORT SAFETY TIPS SIGNS OF INJURY What are some of the physical symptoms from overuse or improper use?Some signs of injury can include numbness, throbbing, tingling, soreness, and aching in the hands, wrists, or neck. These symptoms can occur at any time and not necessarily while typing or using the keyboard. This section provides some suggestions on how to reduce fatigue, discomfort, and possible injury that can occur while working at the PaperPort ix scanning keyboard. BUILDING A SAFE WORK ENVIRONMENT The key to reducing fatigue and discomfort while you work is creating a safe and comfortable work environment. To do this, you must focus on three areas: s s s The placement of the PaperPort ix and your mouse Your furniture and posture while seated at that furniture Your hand and arm position and motion at the keyboard NOTE: Other factors, such as lighting, the angle of the screen, and personal work habits, can increase or reduce the risk of injury. You may want to consult an ergonomics expert or your doctor for more information about setting up a safe work environment. w PLACEMENT OF THE KEYBOARD AND MOUSE To use your keyboard and mouse safely, place these items and your other computer equipment on a work surface that is large enough for all your equipment. The following figure shows some suggestions about how to place your keyboard and the mouse on that work surface. BUILDING A SAFE WORK ENVIRONMENT 31 s ble nt Ta onte C of Position the keyboard and mouse in such a way that your arms and hands are in a relaxed and comfortable position. Position the keyboard directly in front of you. Place the mouse at the same level as the keyboard. FURNITURE AND YOUR POSTURE The position of your furniture and your posture while using that furniture is important. Adjust the furniture at your workstation so that you are seated comfortably, and then do the following: s Adjust the height of your chair or the workstation table so that your forearms are parallel with the floor and your wrists are straight and not angled downward. Make sure your feet rest flat on the floor while still maintaining your proper arm position. Make sure your chair has a comfortable backrest that supports your lower back. s s While you are working, make sure you work in a relaxed, upright position and try to avoid awkward positions. s ble nt Ta onte C of 32 APPENDIX A: PAPERPORT SAFETY TIPS ARM, HAND, AND WRIST POSITION You can reduce or prevent strain to your arms, hands, or wrists by positioning them correctly while working. The following are some guidelines for working at the PaperPort ix: s s s Keep your forearms and wrists level and parallel to the floor. If you use a palm rest, use it briefly and do not rest your wrists on it. Hold the mouse with a relaxed hand and do not grip it too tightly. s s s OTHER FACTORS Other factors, such as lighting and your personal work habits, determine whether your work environment is safe and comfortable. This section lists some of those factors and how to reduce the possibility of injury: s Angle of the display--To reduce eye strain and muscle fatigue, position the display at a comfortable viewing distance from you, avoid sources of glare or bright light onto the screen, and tilt the display to find the best position for viewing. Lighting--To reduce glare on the screen, adjust your equipment to reduce or minimize the glare from light sources, such as windows or overhead lights. Eye care--To reduce eye irritation, fatigue, and strain, rest your eyes frequently. If you wear glasses or contact lenses, keep them clean as well as keeping the monitor screen clean. Work habits--To reduce physical fatigue, examine your personal work habits. Try to vary your tasks so that you are not sitting in one position, take frequent breaks, stand up and stretch frequently, and exercise regularly. s s s s ble nt Ta onte C of APPENDIX B Troubleshooting This appendix lists possible installation and operating problems that you may experience with your PaperPort ix scanning keyboard. However, if you still have problems with the scanning keyboard, please refer to the online Help system for additional information and troubleshooting. INSTALLATION PROBLEMS Windows fails to restart. Please note that PaperPort does not support OS/2 or Windows running under OS/2 (Win-OS/2). If Windows fails to restart when you finish installing the software, the installation will not run successfully and PaperPort will not work. [. . . ] The PaperPort CD includes two new versions of the PaperPort software: s s PaperPort 4. 0 for computers running Windows 95 or Windows NT. PaperPort 3. 6 for computers running Windows 3. 1 or Windows 3. 11. You can upgrade to one of these versions depending on your scanner and the version of PaperPort software it currently uses. Your Current Scanner PaperPort Vx using the PaperPort software version 3. 5 or 3. 5. 2 PaperPort ix using the PaperPort software version 3. 5. 3 PaperPort Vx using the PaperPort software version 3. 5 or 3. 5. 2 Windows Version Windows 3. 1 or Windows 3. 11 Windows 3. 1 or Windows 3. 11 Windows 95 or Windows NT Upgrade To No need to upgrade No need to upgrade PaperPort 4. 0 47 s ble nt Ta onte C of 48 APPENDIX D: UPGRADING YOUR SOFTWARE Your Current Scanner PaperPort ix using the PaperPort software version 3. 5. 3 PaperPort 2. 0 or PaperMax, and you upgrade to the PaperPort ix scanning keyboard PaperPort 2. 0 or PaperMax, and you upgrade to the PaperPort ix scanning keyboard Windows Version Windows 95 or Windows NT Windows 3. 1 or Windows 3. 11 Upgrade To PaperPort 4. 0 PaperPort 3. 6 Windows 95 or Windows NT Upgrade first to PaperPort 3. 6, then install PaperPort 4. 0* * Upgrading to PaperPort 3. 6 first converts the file format of your previously scanned items. Then upgrading to PaperPort 4. 0 converts them to be compatible with Windows 95. BEFORE YOU START Before installing new software, you should always back up the data files that hold your previously scanned items. [. . . ]