User manual ENFOCUS SOFTWARE INSTANT PDF 08

[. . . ] Certified PDF is a registered trademark of Enfocus NV. ; patent pending. Enfocus PitStop Professional, Enfocus PitStop Server, Enfocus Instant PDF, Enfocus StatusCheck, Enfocus CertifiedPDF. net, Enfocus Instant Barcode, Enfocus Neo, Enfocus PDF Workflow Suite, Enfocus LightSwitch, Enfocus FullSwitch, Enfocus PowerSwitch, Enfocus SwitchClient and Enfocus SwitchScripter are product names of Enfocus NV. Macintosh, Mac, Mac OS and ColorSync are trademarks of Apple Computer, Inc. , registered in the U. S. Windows, Windows 2000 and Windows XP are registered trademarks of Microsoft Corporation. [. . . ] You can click a job in this list to see whether it has been completed successfully or not (failed). The Help area gives you brief, specific instructions or background information about the buttons or options where you rest the mouse pointer on. You can access the corresponding Help topic for more information by clicking the Help button ( ). See also: · "The Instant PDF Documentation Set" on page 12 · 80 Chapter 6: Managing Jobs Job Processing Explained Processing Steps A processing step indicates the current stage of the PDF creation process. When a job is being processed, you can see its progress in the Job Information area. If the PDF Queue for that particular job is known, you can also see the job's current processing step and the total number of steps. For example, the Job Information area might display: "Step 2 of 4: Preflighting". The settings in the PDF Queue determine which steps are included in the PDF creation process. Creating a New Job Different Job Creation Methods You can create new jobs: · Directly from within the Instant PDF window, using the New command in the Job List view. Directly by dragging a PostScript or PDF file onto the Instant PDF application icon or its shortcut. Indirectly by printing to a virtual printer, or using the QuarkXPress XTension or the plug-in for Adobe InDesign, Adobe Illustrator or Adobe Acrobat. · · See also: · Creating Certified PDF Documents > "Creating a Certified PDF Document in QuarkXPress 7 or 8" on page 37 > "Creating a Certified PDF Document in Adobe InDesign CS2 or CS3" on page 38 "Creating a Certified PDF Document in Adobe Illustrator CS2 or CS3" on page 39 > "Creating a Certified PDF Document in Adobe Acrobat 7, 8 or 9" on page 40 > "Creating a Certified PDF Document in Mac OS X" on page 41 > "Creating a Certified PDF Document by Printing to a Virtual Printer" on page 42 Steps Requiring an Action Most jobs do not require any further actions on your part -- jobs you submit are automatically processed by Instant PDF. However, certain PDF Queues may require you to perform one or more actions before the job can finish. For example, you may have to specify a file name for the resulting PDF document, indicate which PDF Queue needs to be used, or review the PDF document. In this case the Job Information area displays the instructions you need for completing the action. Creating Jobs from the Job List view You can create a Certified PDF document from within the Instant PDF window. To create a new job: 1 · · Do one of the following: Choose Job > New, select a PostScript or PDF file and click Open. Drag a PostScript or PDF file onto the Instant PDF application icon or its shortcut. Enfocus Instant PDF User Guide 81 2 3 Select a PDF Queue to process the current job with. Follow the instructions in the Job Information area to complete the job processing, if required: Save to folder Confirmation messages if file already exists Send e-mail attachment too large Review (see Reviewing a PDF Document). Canceling a Job Why Cancel a Job?You may want to cancel the processing of a job when you think its results will be unacceptable. For example, if during the review stage of the PDF creation process you find that the document contains errors that cannot be fixed in the PDF, you can cancel the job and fix the problem in the source documents. Also, if a serious error occurred in a job, you may need to cancel it. To cancel a job: 1 In the main Instant PDF window, click the Jobs button. Click OK to confirm. · · · · See also: · · · "Canceling a Job" on page 81 "Pausing and Resuming a Job" on page 82 "Reviewing a PDF Document" on page 84 The Job List appears. See also: · · "Pausing and Resuming a Job" on page 82 "Deleting a Job" on page 82 82 Chapter 6: Managing Jobs Pausing and Resuming a Job Pausing Jobs In some cases, you may want to pause a job. For example, if you have submitted multiple jobs at the same time and you want to finish a specific job first, you will need to pause the jobs at the top of the Jobs In Progress list before jobs lower down in the list are processed. [. . . ] You download this published PDF Queue from CertifiedPDF. net again and distribute it to PDF creators through a medium other than CertifiedPDF. net, e. g. The PDF creators receive this PDF Queue, import it and install it in their versions of Instant PDF. The PDF Queues installed at the PDF creators' site will remain synchronized with CertifiedPDF. net. Publish, distribute, synchronize CertifiedPDF. net 1 2 3 2 3 Local PDF Queue 1 Local PDF Queue 2 PDF Queues which are published on CertifiedPDF. net first and then exported remain synchronized with CertifiedPDF. net. See also: · · · "Preferences > CertifiedPDF. net Membership" on page 22 "Preferences > CertifiedPDF. net Synchronize" on page 23 Editing an Enfocus PDF Queue > "Checking the Configuration Status of a PDF Queue: Valid, Partially Valid or Invalid" on page 89 "Exporting a PDF Queue" on page 125 Using and Managing CertifiedPDF. net PDF Queues > "What is CertifiedPDF. net?" on page 132 · · 140 Chapter 9: Using and Managing CertifiedPDF. net PDF Queues Subscribing to a PDF Queue-based Specification on CertifiedPDF. net Creating a New PDF Queue by Subscribing to a Specification You can create a new PDF Queue by subscribing to a Specification containing a PDF Queue on CertifiedPDF. net. [. . . ]